Program Coordinator

Program Coordinator (Radio) – Ongoing, Part Time (3 days per week)

This role requires two Program Coordinators to job share the available five days per week. We are currently looking for a Program Coordinator to work three days per week in this job share arrangement.

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We are looking for an organised and enthusiastic Program Coordinator to join our Teaching & Learning support team. Working in a small team, this role ensures the smooth and efficient planning and delivery of courses on campus and online. You will monitor and report on aspects of delivery including budget, student engagement and contribute to program delivery by developing areas of specialist practice.

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About the role:
As a Program Coordinator (Radio) at AFTRS, you will:

1. Working in partnership with your allocated program teaching team, provide high- level program support including liaison with students/program participants, lecturers and guest lecturers.
2. Provide input into determining and booking appropriate resources for course delivery (rooms, online class links and equipment) in a timely manner both according to the Teaching & Learning annual planner and ad hoc during course delivery.
3. Prepare contracts for guest lecturers, ensuring they are introduced appropriately to AFTRS Charter and values, WHS requirements and understand expectations regarding deliverables where relevant.
4. Act as first point of contact for your allocated program, answering queries, referring on where appropriate and seeking out information from the relevant member of staff where necessary prior to responding.
5. Working with the Head of Program Resourcing, update and monitor course budgets.
6. Create and manage online classes and courses on the Moodle platform or other Learning Management Systems. Assist with inputting data such as session outlines, learning and assessment resources and approved grades into the system where required.
7. Working collaboratively with the Program Convenor and program teaching team, create, edit and manage basic written, audio and visual learning content and resources to support the effective delivery of the program.
8. Identify opportunities for improvement or to add value to a course or processes across the school, discuss with Head of Program Resourcing and provide considered input, coordinate and project manage specific projects as directed.
9. Provide basic technical support to your program area, including pre-set-up of hybrid and online classes, in classroom equipment, and postproduction pathway assistance. Arrange further assistance when required.
10. Working with the Head of Program Resourcing and your fellow Program Coordinators, establish clear and consistent systems across all programs to enable the team to flex to support programs at times of high demand and workload, creating clear pathways to work between programs.
11. Create and maintain culturally and psychologically safe working and learning environments.

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About you – you have:

1. Experience in effective project management including meeting deadlines, meeting budget, strong organisational skills, and the ability to manage a range of competing tasks under pressure.
2. Experience in managing relationships, handling enquiries and issues with tact and diplomacy, with a professional and personable approach.
3. Strong attention to detail with demonstrated experience across the Microsoft office suite, and willingness and capability to learn new computer software and systems.
4. Proven ability to identify, analyse and resolve problems utilising own knowledge and that of subject matter experts.
5. Exceptional organisational skills and the proven ability to work under pressure with limited supervision and to exercise initiative.
6. Demonstrated ability to work collaboratively as part of a small team.
7. Experience in creating and maintaining culturally and psychologically safe working and learning environments.

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As a creative organisation, we understand the importance of offering flexible working to support your own creativity, wellbeing, and balance. We will genuinely consider applications for job share and part time working. We also support working from home and flexible working hours.

AFTRS is committed to building a richly diverse staff and faculty. AFTRS actively supports and appreciates workplace diversity, First Nations values, and we strongly encourage and welcome applicants from Aboriginal and Torres Strait Islander people, people from a wide range of backgrounds and people with a disability. We are committed to providing reasonable adjustments through our recruitment and selection process. If you require any support or reasonable adjustments during the recruitment process, please email [email protected] or call 02 9805 6610.

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Full Time Equivalent (FTE) Salary: AFTRS Level 5 (FTE $73,394). Please note: the FTE salary quoted will be paid pro-rata, based on 3 days per week + up to 15.4% super, and excellent benefits.

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The closing date is 11 March 2024 11:59pm. Late applications cannot be accepted.